ࡱ> O m9bjbj Wیeیe|(2bb___ds ?!|p&!2#|i$i$i$8;<tDpFpFpFpFpFpFp$rutjp_>57>>$$DDD><i$_i$DpD>DpDD$h||ki$`yJV?^@i"0pp0pbiv @vD|k|kv_k;=Z=@D=4 >;=;=;=jpjp B;=;=;=p>>>>v;=;=;=;=;=;=;=;=;=b m:  University of è Statewide Financial Systems User Documentation BANNER CHECK PROCESSING FAABATC (Quick)  TOC \o "1-3" \h \z \u  HYPERLINK \l "_Toc210704629" Overview  PAGEREF _Toc210704629 \h 3  HYPERLINK \l "_Toc210704630" Check Printing Process Flow  PAGEREF _Toc210704630 \h 3  HYPERLINK \l "_Toc210704631" Quick Sheet Check Processing  PAGEREF _Toc210704631 \h 4  HYPERLINK \l "_Toc210704632" FARINVS Invoice Selection  PAGEREF _Toc210704632 \h 4  HYPERLINK \l "_Toc210704633" FAABATC Batch Check Print  PAGEREF _Toc210704633 \h 4  HYPERLINK \l "_Toc210704634" FABCHKS Batch Check Process  PAGEREF _Toc210704634 \h 4  HYPERLINK \l "_Toc210704635" FABCHKP Check Print Process  PAGEREF _Toc210704635 \h 5  HYPERLINK \l "_Toc210704636" FABCHKR Batch Disbursement Register  PAGEREF _Toc210704636 \h 5  HYPERLINK \l "_Toc210704637" FABCHKA Batch Check Accounting Process  PAGEREF _Toc210704637 \h 6  HYPERLINK \l "_Toc210704638" Printing Copies of Checks  PAGEREF _Toc210704638 \h 6  HYPERLINK \l "_Toc210704639" Questions and Answers  PAGEREF _Toc210704639 \h 6  HYPERLINK \l "_Toc210704640" 1. What do I do when I need to re-run the entire check process, or if the printer jams?  PAGEREF _Toc210704640 \h 6  HYPERLINK \l "_Toc210704641" 2. I ran FABCHKA and then discovered that my checks are not numbered properly (i.e. Banner printed one check number for an invoice but the check stock has a different number). How do I correct this?  PAGEREF _Toc210704641 \h 6  HYPERLINK \l "_Toc210704642" 3. Why wasnt a check generated for my invoice?  PAGEREF _Toc210704642 \h 6  HYPERLINK \l "_Toc210704643" 4. How do I make sure FABCHKA ran successfully?  PAGEREF _Toc210704643 \h 6  Overview Printing checks in Banner Finance requires several processes (jobs) to be run in a specific sequence. It is VERY important that all the processes are completed successfully. Check Printing Process Flow Quick Sheet Check Processing FARINVS Invoice Selection Access FARINVS. Enter the printer code in lower-case in the PRINTER field or choose Accept the default or enter the date of the next check run in the VALUE field for the Next Check Run parameter. to navigate to the Bank Code parameter line. to move to the VALUE field for the Bank Code parameter and enter the desired bank code. to navigate to the Submission block. to commit the record. FAABATC Batch Check Print Access FAABATC. Enter the bank code for which to produce checks. is available. Accept the defaults (CHECK radio button is selected). Todays date will also default. Enter the beginning number that appears on the check stock. Select the PRINT CHECK icon. Click to run the processes to print checks.  FABCHKS Batch Check Process FABCHKS defaults into the PROCESS field. to Printer Control. Use DATABASE for Printer name. twice to navigate to the Submission Block (no parameters values are entered). to submit job. FABCHKS must be completed before the next process, FABCHKP, is run. Review output via GJIREVO (refer to GJIREVO documentation for detailed output review instructions) to verify that the job has completed. Load check stock. FABCHKP Check Print Process If the cursor is not in the Process field, choose . Enter FABCHKP in the Process field. **VERY IMPORTANT** DATABASE may default into the PRINTER field. Do NOT print checks to the DATABASE. Enter the designated check printer code for your campus. Type evi_fabchkp (use lower case) into the TEMPLATE field and ensure check stock is loaded correctly in the printer. twice to navigate to the Submission Block (no parameters values are entered). to submit the job. Make note of the fabchkp_.lis filename that will need to be referenced for the check reprinting process later. It should appear in a message box pop-up in the upper right corner of the screen. The checks will print on the designated printer and include the signatures. The checks are sorted alphabetically by vendor.  Ensure all checks have printed correctly before running the next job, FABCHKR. If you submit before the checks have finished printing, then a batch disbursement register will not print from this next job. FABCHKR Batch Disbursement Register If the cursor is not in the Process field, choose . Enter FABCHKR in the Process field. Enter the desired printer code in lower-case in the PRINTER field. twice to navigate to Submission Block (no parameters values are entered). Reminder: Dont submit FABCHKR until the checks have finished printing. If you submit before the checks have finished printing, then a batch disbursement register will not print from this job. In the event that occurs, you can print a copy of the check register from FARCHKR after you have completed the check run process. to submit job.   FABCHKA Batch Check Accounting Process If the cursor is not in the Process field, choose . Enter FABCHKA in the Process field. Use DATABASE for the PRINTER name. twice to navigate to Submission Block (no parameters values are entered). to submit the job. Choose to return to the FAABATC form to verify FABCHKA was completed successfully. Cursor is in the Key block of FAABATC. and to navigate to the STARTING check number field. This will ensure the process for producing checks on Banner is complete and that the next campus to run checks will not experience any problems starting the process. If access to the starting check number field is not possible, a problem may have occurred. Please contact Statewide Financial Systems for assistance before continuing any further Printing Copies of Checks Access FUR2RPR. Enter the designated check printer code in lower-case. Enter the following Parameter Values: 01 Username: enter your Banner user id in lower-case (e.g. anxxx, fnxxx, etc.) 02 Job Name: enter fabchkp 03 One up number: enter the numerical portion of your fabchkp lis file name (e.g. if the file name is fabchkp_12345678.lis, then only enter in 12345678 from the file name. twice to navigate to Submission Block. Submit the job. Copies of your checks will print to the designated printer. Questions and Answers Q1. What do I do when I need to re-run the entire check process, or if the printer jams? If the entire printing process needs to be rerun because an error (such as a printer jam or the printed check numbers do not match the check stock) is discovered before running FABCHKA, perform the following steps: back to FAABATC (Batch Check Print form) where the cursor will reside in the Check Date field. to return cursor to the Bank field on FAABATC. to the Last Good Check Number field and enter the word NONE. , and enter the Restart Check Number (i.e. the first check number for the rerun). When a restart is initiated, the whole process begins new, so any checks printed (even if correct) will be spoiled. FABCHKS will incorporate the Restart Check Number as the new first check number and reassign all invoices to their new check number. Verify the printer queue is empty of any lingering check data by sending/printing an unrelated document to the printer and continue as with a normal check run, i.e. run FABCHKS, FABCHKP, FABCHKR, and FABCHKA from process (job) submission controls form GJAPCTL. STOP and call the Statewide Financial Systems Office at 907-450-8050 if other problems are encountered. Q2. I ran FABCHKA and then discovered that my checks are not numbered properly (i.e. Banner printed one check number for an invoice but the check stock has a different number). How do I correct this? This problem can occur when the printer does not feed or print properly and the printed checks are not verified before running FABCHKA. In Banner, cancel the check(s) that were printed with the incorrect check number. (refer to separate documentation for instructions). Be certain to cancel the check as Banner has numbered it. Re-establish the invoices at this step. If an invoice is not re-established, it will have to be re-keyed. Next, write or stamp CANCEL on each check that Banner has recorded and indicate the reason the check was cancelled and the date. The checks that were not recorded in Banner must marked as SPOILED. The invoices that were re-established will be included in the next check run. Q3. Why wasnt a check generated for my invoice? Verify that the invoice is posted on FGIDOCR. Verify that a valid mailing address was designated on the invoice. Verify the invoice is not on hold on the FAAPAYC form. Verify the payment due date is on or before the Check Run Date. Verify the Bank Code entry on the invoice is for the correct campus. Check the FARINVS report to see if there are offsetting credit memos for this vendor that brings the balance to zero or below. Alternatively, you can look this vendor up in FAIVNDH by querying Open in the Selection field and blanking out the Fiscal Year. If the net payable balance is zero or below for all open invoices that have been processed with the same address type and sequence for a vendor, then a check will not generate. Q4. How do I make sure FABCHKA ran successfully? Enter the FAABATC form again. Input the bank code and . If the FABCHKA process has completed successfully, the cursor will reside in the Starting Check Number field. If not, contact the Statewide Financial Systems office for assistance. The next campus cannot begin their check process until FABCHKA has run successfully. The forms FGIDOCR, FOIDOCH and FAICHKH can be accessed to determine the status of a check, if desired. FGIDOCR (Document Retrieval Inquiry) will show basic document status as well as detailed accounting. FOIDOCH (Document History) will show the relationship of this check to other documents; i.e. what Invoices were paid or, where applicable, Requisition, Purchase Order, and Receiving documents. FAICHKH (Check Payment History) will show invoices and vendor detail.     PAGE  PAGE 5 Check Processing Quick Sheet The University of è Statewide Financial Systems User Documentation 02/2023 faabatc-quick.pdf PAGE 2 Check Processing Table of Contents  The University of è Statewide Financial Systems User Documentation 02/2023 faabatc-quick.pdf PAGE 3 Check Processing Process Flow PAGE 5 Check Processing Quick Sheet  PAGE 4 Check Processing Quick Sheet  Check Processing Questions & Answers  PAGE 7  The University of è Statewide Financial Systems User Documentation 02/2023 faabatc-quick.pdf Run FABCHKR to print the Check Register Verify Accuracy of checks Run FABCHKA Prepares check information for posting produces no output Check run complete Exit job submission and FAABATC Distribute checks as established for your campus Load check stock and run FABCHKP to print checks Run FABCHKS This job produces no output Enter check parameters on FAABATC Check printer status to ensure there are no pending print jobs Run FARINVS (Invoice Selection Report) from job submission After the message is acknowledged, the cursor automatically transfers to the Process Submission Controls form (GJAPCTL). Before continuing with running FABCHKA, STOP. Ensure all checks and the register are correct. Double check that the check number printed on the check matches the pre-printed check number on the check stock. Also ensure everything is lined up properly and printed correctly. 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